Privacy policy.

Sound Mind Integrative Psychotherapy PLLC

Effective Date: 5/10/2025 Last Updated: 5/10/2025

Our Commitment to Your Privacy

Sound Mind Integrative Psychotherapy PLLC ("we," "us," or "our") is committed to protecting your privacy and maintaining the confidentiality of your personal and health information. This Privacy Policy explains how we collect, use, and protect your information when you visit our website or receive our services.

Information We Collect

Website Information

Our website does not directly collect personal information from visitors. We may collect basic analytics data such as:

  • General location information (city/state level)

  • Pages visited on our site

  • Time spent on our website

  • Device and browser type

This information is collected anonymously and cannot be used to identify individual visitors.

Client Information

When you become a client, we collect and maintain health information as required to provide therapeutic services. This information is collected and stored through our HIPAA-compliant practice management system, SimplePractice, which maintains appropriate security measures to protect your data.

How We Use Your Information

Website Information

Anonymous website analytics help us:

  • Improve our website's functionality and content

  • Understand how visitors use our site

  • Ensure our website meets the needs of potential clients

Client Information

Your health information is used solely for:

  • Providing therapeutic services

  • Treatment planning and coordination of care

  • Required administrative functions

  • Legal and regulatory compliance as required by law

Third-Party Services

SimplePractice

We use SimplePractice, a HIPAA-compliant practice management platform, to manage client information, scheduling, and billing. SimplePractice maintains robust security measures and privacy protections in accordance with HIPAA requirements. Your information is stored securely on their encrypted servers.

Website Analytics

We may use basic web analytics tools to understand website usage patterns. These tools collect only anonymous, aggregated data and do not track individual users.

Data Security

We implement appropriate security measures to protect your information:

  • All client health information is stored on HIPAA-compliant, encrypted systems

  • We limit access to your information to authorized personnel only

  • Regular security updates and monitoring are maintained

  • Physical and electronic safeguards protect against unauthorized access

Your Rights

Under HIPAA and applicable privacy laws, you have the right to:

  • Access your health information

  • Request corrections to your health information

  • Request restrictions on how your information is used or disclosed

  • Request alternative means of communication

  • File a complaint if you believe your privacy rights have been violated

Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties except:

  • As required for your treatment and care

  • For payment and healthcare operations

  • When required by law

  • With your written authorization

Cookies and Tracking

Our website may use basic cookies to improve functionality. We do not use tracking cookies or collect personally identifiable information through our website. You can disable cookies in your browser settings if you prefer.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post any changes on this page and update the "Last Updated" date. Significant changes will be communicated to current clients as required by law.

Contact Us

If you have questions about this Privacy Policy or your privacy rights, please contact us:

Sound Mind Integrative Psychotherapy PLLC 14001 W State Hwy 29 Suite 201
Liberty Hill, TX 78642-2251 562.833.5153 dove@soundmindpsycotherapy.org

For HIPAA-related concerns, you may also contact:

  • The U.S. Department of Health and Human Services

  • Office for Civil Rights

  • Website: www.hhs.gov/ocr/privacy/

HIPAA Notice

This Privacy Policy supplements but does not replace our Notice of Privacy Practices, which provides detailed information about how we use and disclose your protected health information in accordance with HIPAA regulations. You will receive a copy of our Notice of Privacy Practices when you begin services with us.